The Executive Assistant plays a very crucial role in the Administrative Office and performs many different tasks. The Executive Assistant reports to the Executive Director and serves as accounts payable for Toledo Gospel Rescue Mission. The Executive Assistant compiles, edits, and produces monthly paper newsletter at the direction of the Executive Director. He or she is also responsible for maintaining the mailing list and the e-Newsletter creation & distribution. This person also maintains the encrypted list of all internal e-mail and program passwords.

Other duties of the Executive Assistant include but are not limited to the following:

• Serves as Accounts Payable Representative for Toledo Gospel Rescue Mission ministries. He or she is responsible for the proper input of all vendor payments into Quickbooks.
• Updates Executive Director concerning appointments, messages, and deadlines. Keeps the office calendar updated.
• Assists the Executive Director in an annual Employee Handbook Refresher Meeting.
• Prepares paperwork at the Executive Directors direction with a high level of discretion and privacy.
• Assists in all possible works for meetings/outreach/fundraising, including preparing documents and presentations.
• Attends to phone calls from donors, volunteers, and staff. Executive Assistant also responds to the emails received from the same without fail.
• Maintain all reports and data files in a perfect manner to avoid any inconvenience in business matters.
• Ensure donor’s satisfaction with Mission services. 
• Help create an atmosphere within the office where people feel welcome including, but not limited to staff members, transient volunteers, office volunteers, newsletters volunteers, donors, etc. 
• Maintains a high level of confidentiality and must exercise a high level of discretion. 
• Complete assigned work at given time without any delay and by the end of the day report to the Executive Director with completion of given work or explanation of incompletion.

At times, any staff member may be called upon to witness, lead a chapel, or pray for a person in need therefore each must be prepared both in & out of season to do so.

Participation in special events, outreach, and fundraisers is a job requirement of all staff unless otherwise told by the Executive Director. 

This is an overview of duties, not an all-encompassing list. Other duties as assigned.

Educational requirements:

• Office experience – 2 year minimum
• Experience in Quickbooks and Publisher, as well as proven experience in Microsoft Office products
• College Degree in related field preferred
• Accounting/Bookkeeping Experience – 2 year minimum or Certification
• Knowledge in Human Resources practices and Demonstrated Supervisory Ability
• Proven Ministry Experience in an inner-city outreach required, can be volunteer 

Job Purpose: Pick-Ups and Deliveries of donated goods.

Hours: Tuesday 9am-5pm, Thursday 9am-5pm, occasional Saturday 9am-1pm with advancement opportunities.

• Delivers boxes of donations from our donors to the appropriate Mission locations.
• Loading of donations to and from the box truck or arrange for help to do so.
• Counts and fills out “In Kind Donation” slips and turns into Warehouse Manager for inventory purposes & tracking by Main Office.
• Maintains files, records and routines needed to insure the efficient operation of the truck, such as delivery and pickup logs forms.
• Keeps truck clean inside and out.
• Drives truck in a safe manner always, follows all regulations regarding safety belt usage.
• Drives truck to jobs and successfully completes donor and Warehouse Manager’s requests in a professional, courteous, and timely manner.
• Report maintenance problems to the Warehouse Manager right away.
• Keep in close contact with the Warehouse Manager, assuring that they know their location always and what time potential donations may arrive.
• Wear all required and necessary Personal Protective Equipment and uses ergonomically correct lifting.
• Performs other duties as assigned.

Qualifications:

• Driver’s License
• Acceptable driving record
• Drug/Alcohol free
• Phone that can reach you always
• Availability to work long hours and maintain independent schedule
• Ability to lift 50 lbs.
• Ability to work in all types of weather
• Customer Service skills

The Men’s Director at the Toledo Gospel Rescue Mission is a vital ministry position. Along with fulfilling the duties of the Chaplain, the Men’s Director tends to the practical needs of the men and the facility. The Men’s Director assists guests to understand more fully life’s events as they relate to their spiritual and emotional well-being. They also guide them into re-entry into mainstream self-sufficiency. The Men’s Director meets with the Executive Director in order to gain a full understanding of those they are in service to and in order to gain skills and competencies necessary to provide pastoral care. 

The Men’s Director must meet the following requirements:

• Solid standing in a Bible-believing church with written Pastoral referral
• Good physical & emotional health
• Ability & stamina to minister to guests with varying backgrounds who more than likely possess severe emotional instability, addictions, and possibly mental dysfunctions
• Flexibility in hours to administer programs and services
• Ability and desire to work with clergy & volunteers of varying backgrounds
• Experience in working as part of a team; excellent communication skills

JOB DUTIES:

• Carries out the goals of the Executive Director in presenting the gospel and mentoring the male guests
• Facilitates the celebration of holidays at the facility
• Organizes daily chapel schedule as well as schedule of chores to be done by the transient volunteers
• Maintains the cleanliness of the facility by assigning chores, room checks, and attentiveness to detail that others may overlook 
• Regularly mentors the male guests giving priority to those at greatest risk
• Establishes and maintains positive working relationships with all staff members (salaried & volunteer)
• Initiates & maintains communication with potential and current chapel volunteers as well as local ministers in an effort to encourage volunteerism
• Educates new volunteers on the application and if applicable background testing required
• Maintain official records and get them to the Administrative office by the first of each month
• Maintains records of all private conversations with guests, transient volunteers, staff, and others so as to be completely above reproach and to maintain Mission integrity should an accusation ever arise 
• The Men’s Director is responsible for maintaining a climate that attracts, keeps, and motivates a diverse group of volunteers (TVs & outside)
• The Men’s Director is responsible for the discipline (with grace) and guidance of the men involved in the Transient Volunteer program as well as the employees at his facility. He is to maintain order at the facility, document unacceptable behaviors of the men and how he handled them, and report them to the Executive Director in a timely manner. While the Executive Director is the only person that hires and fires; the Men’s Director has input and influence on his decision. 

This is a volunteer position.

We are in need of someone passionate about street ministry! Following the example of the good shepherd, the Shepherds Call Coordinator would be responsible for coordinating volunteers to go out in groups once a month, meet people where they are at who are hurting, offer encouragement care, prayer, and care bags with information on TGRM.

Preferred qualifications include:

- Previous experience in street ministry

- Compassion 

- A heart for the lost

- Strong Communication Skills / Both Verbal & Written

- Strong Organizational Skill